Portland State University Faculty Senate Open Access Policy FAQ

The FAQ is based on and informed by the FAQs at the University of Washington, Oregon State University, Indiana University–Purdue University Indianapolis, Florida State University, University of Washington, the University of California, University of Massachusetts Amherst, and others.

 

Rights

Who owns the copyright to my articles?

You do. Under the PSU OA Policy, you grant to the University non-exclusive license enabling PSU to make your articles freely and widely available in an open access repository, PDXScholar. You retain copyright to your work until/unless you transfer it to your publisher or other third party. Typically copyright transfers occur via a written contract with your publisher. It is often called a Copyright Transfer Agreement or Publishing Agreement. 

The University will not be able to grant any additional rights to others. However, Portland State University, will be able to exercise all of the other rights under copyright, including reproducing, displaying, distributing, and making derivative works of articles covered by the policy, as long as these activities are not done for profit.

 

What does it mean to grant a license to Portland State University?

Granting a license to Portland State University means that you agree to make available to the Library a pre-publication copy of your accepted manuscript. The Library will make that manuscript openly available in PDXScholar, Portland State University’s institutional repository. “Make available” means that upon acceptance for publication, you or your designee (e.g., a graduate assistant or department staff member) will email the article to pdxscholar@pdx.edu for deposit in PDX Scholar.. 

 

What if I want to assign a different license to my work in PDXScholar?

You are welcome to choose a different Creative Commons license to your work than PDXScholar’s recommended Cc-by-nc license. You may also choose to reserve all rights, with exceptions for things lawfully allowed by copyright law. However, this means fewer people would be able to benefit from your research.

 

Scope

To whom does this Open Access Policy apply?

The policy applies to members of the Portland State University Faculty defined in Article II of the Constitution of the Portland State University Faculty. While the policy does not apply to other PSU academic research staff or students, the Library works to deposit all PSU research in PDXScholar. 

 

Does this policy apply to co-authored or multiply-authored papers?

Yes. Each article author individually holds copyrights and has authority to grant Portland State University a non-exclusive license, regardless of “corresponding author” status. Should your co-author be at another institution with a similar policy there is no conflict between the licenses, and the article may be deposited in more than one institutional repository.

 

What version of their article should Faculty submit under the terms of the PSU Open Access policy?

You should deposit your accepted manuscript. This means the manuscript copy post-peer review but before a publisher typesets and finalizes it, also referred to as a post-print. If the publisher allows deposit of the final published version, you may deposit that version.

For individual publisher copyright policies and self-archiving see: SHERPA/RoMEO

 

Does this policy restrict my publishing options?

No. Faculty authors are free to submit and publish in any journal. Authors are encouraged to negotiate their license agreements with publishers to allow for deposit of their work in PDXScholar as per this policy. However, the policy does allow for an “opt-out.” 

 

What kind of writing does this apply to?

This policy applies to “scholarly articles.” Using terms from the Budapest Open Access Initiative, scholarly articles are articles that describe the fruits of research and that authors give to the world for the sake of inquiry and knowledge without expectation of payment. Such articles are typically presented in peer-reviewed scholarly journals and conference proceedings.

This excludes many written products, such as long-form scholarship (books and monographs), popular articles, commissioned articles, fiction and poetry, encyclopedia entries, ephemeral writings, lecture notes, lecture videos, or other copyrighted works. While the Open Access Policy does not address or otherwise impact these works, we encourage faculty to negotiate their rights with publishers to make all of their works openly available in PDXScholar. The Open Access Policy focuses exclusively on scholarly articles due to the particular conventions of copyright transfer that pertain in academic journal publishing and book chapters.

 

Do I have to pay an “open access fee” in order to comply with the policy?

No. Most journal publishers (including Elsevier, SAGE, Springer, Taylor & Francis, and Wiley) permit authors to archive the accepted manuscript (post-print/ author’s accepted manuscript) in institutional repositories at no extra cost. 

 

What if the publisher requires an embargo?

Numerous commercial publishers and large society publishers (ACS, Elsevier, IEEE, SAGE, Springer, Taylor & Francis, and Wiley) ask for openly available article versions to be embargoed. We encourage faculty authors to attempt to negotiate this embargo down. If that is not successful, you should still submit your article at the time it is accepted, and the Library will respect the embargo, not making your work available until it has passed the embargo period. 

 

Embargo

Can I delay access to my article in PDXScholar?

Yes. Embargoes of 6, 12, and 18 months are possible, per current norms in the publishing industry. The deposit will be made upon receipt, with the full-text not becoming available until the expiration of the embargo. This process is automated, such that no further action is necessary to make the article available at the appropriate time. Like waivers, 100% of Faculty author embargo requests will be honored. The policy is agnostic as to why you institute an embargo, be it to accommodate with wishes of your publisher or for your own reasons.

 

Compliance

What steps will a Faculty member need to follow when publishing an article?

The Faculty member will submit the author’s final version to the Library. If the publisher’s policy does not already grant the right to make the author’s final version accessible, the Faculty will attach a copy of the University policy to the publisher’s copyright transfer agreement.

PSU Library will provide notification to publishers about the policy, which is intended to help publishers accept the terms.