Graduate Hub Reservation Policy & Request

The Thomas C. Bielavitz Graduate Student Collaboration Hub is available to reserve for graduate student focused events (e.g. graduate student orientations, research & writing workshops, and dissertation defense presentations). Please note, the Hub is not meant to be a regularly scheduled meeting space (i.e., the Hub cannot be used as a classroom for a course). All reservation requests will be reviewed by the University Library for feasibility and appropriateness of event.

  • Reservation requests must be made in advance
    • Classroom: at least 1 week in advance
    • Small lab: at least 1 week in advance
    • Entire Hub: at least 3 weeks in advance
  • Date and time of event (including set up and clean up) must be within library building hours.
  • Technology support is available only Monday – Friday (8am – 5pm).
  • Non-PSU affiliated guests have to sign in at the circulation desk on the 1st floor and then be let into the Hub by the organizer(s). 

Submission of this form does not indicate acceptance of reservation. You will be contacted within approximately 3 working days.

If your request is accepted, you also agree to the following: 

  • The Library’s Building Access Policy
  • Responsibility for all set up and clean up. Library staff will not be available to assist. 
  • Return the space to its normal arrangement at the conclusion of the event (i.e. all tables and chairs arranged as they were initially). 
  • Report any damage to the space, including food and drink spills to library staff by emailing
  • Report technology issues to 
  • For events with guests who are not Portland State students: only propping open the door to the Hub for a maximum of 30 minutes (15 minutes prior and 15 minutes after event start time). 
  • The emergency exit plans as posted on the 4th floor.