Course Reserves Submission Guidelines

What You Need to Know: 

E-Reserve Service Ending

Fall 2026 will be the last term the Library offers electronic reserves. Starting Winter 2027 we will no longer scan or host any reserve PDFs or electronic reading folders. Course Reserves for print books and ebooks will continue without any changes.

To learn more about this change and find other ways to share digital course materials with your students, check out our blog post about the new federal digital accessibility standards and electronic reserves.

Required Information

  • Course Number and Name
  • Expected enrollment (How many students in your class)
  • Term: Fall, Winter, Spring and/or Summer

Policies & Processing Information

  • Please submit reserve requests 2 weeks before the term starts. 
  • At the beginning of fall term, allow up to 2-3 weeks for processing.
  • Requests are processed in the order received.
  • The complete citation and high quality reproductions speed processing.
  • Copyright Policy for Course Reserves
    (All materials are subject to copyright policies.)

Options for Submitting Course Reserves

Procedures by Material Type

Articles / Chapters for Electronic Reserve (Not available after Fall 2026)

  • Provide a legible print copy that can be scanned, or email a PDF.
  • Under Fair Use guidelines, one chapter from a book (or 10% of the total pages) may be placed on electronic reserve or one article per issue.
  • Student-created Materials Release/Request Form.
    (Student-created materials require the student’s permission.)

Books

  • Bring Library-owned material or personal copies to the 1st floor Circulation Desk, or provide our call number.
  • Materials from Summit or Interlibrary Loan may not be placed on reserve.

Lecture Notes and Past Exams (Not available after Fall 2026)

  • Provide a legible print copy that can be scanned, or email the files.
  • Preferred file formats: PDF, Word, PowerPoint, or Excel

Student-produced Materials