RefWorks - Importing Citations - Listed by Provider
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Below are instructions for importing citations into RefWorks, listed by the database provider or interface. To see a list of instructions listed by the name of the database, please see "Importing Citations in RefWorks - Listed by Database."

Note: RefWorks' Help also contains information on Exporting from a Data Service, and is accessible from within RefWorks.

Database Vendors and Search Interfaces for Article Indexes and Abstracts:

ABC-CLIO

ACM Digital Library

Annual Reviews

BioMed Central

Blackwell Synergy

Books In Print

Chadwyck Healey

CSA Illumina

EBSCOhost

EI Engineering Village 2

Google Scholar

Highwire Press Articles

Highwire Press Database

IEEE/IEE Electronic Library

Ingenta

IOP Axiom

JSTOR

Lexis/Nexis

MathSciNet (AMS)

MedLine (see PubMed)

OCLC FirstSearch

Ovid

Project Muse

ProQuest

ProQuest - Digital Dissertations

PubMed (NLM)

RLG Eureka

SAGE Publications

ScienceDirect

SciFinder Scholar

SilverPlatter WebSPIRS Version 5

SpringerLink

Web of Knowledge (Thomson - ISI)

WilsonWeb - H.W. Wilson Company

ABC-CLIO

For Direct Export:

  1. Conduct a search and mark the records you want by clicking the Tagged box.
  2. Click on the Export Options button.
  3. Select Short Entry if you just want the citation or Full Entry if you want the abstract to be included with the citation information.
  4. In the Output Type area, select RefWorks and click Send to initiate a direct export.
  5. Click on the Export to RefWorks link into your RefWorks account.
  6. Log into RefWorks and click on View Last Imported Folder to view your records.

To Manually Save and Export Records:

  1. Mark the records you wish to save by clicking the Tagged box.
  2. lick on the Export Options button.
  3. Choose Entry Format "Full Entry" and Request Entry "Tagged Entries."
  4. Choose Output Type ASCII Display and click Send.
  5. Click on Click Here To Display ASCII Output link.
  6. Using your browser's Save As function, navigate to the local drive and directory where you want to save the file.
  7. Select Text as the file type.
  8. Click Save.
  9. Log in to RefWorks.
  10. Select References/Import from the toolbar.
  11. Select ABC-CLIO as the data source and select the appropriate database.
  12. Browse to find the text file you saved to your computer.
  13. Click Import.
  14. Your records should appear in the Last Imported Folder.

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ACM Digital Library

  1. View a citation you wish to save in full format.
  2. Click the link to Display in BibTeX format.
  3. If you have multiple records you want to import, copy and paste the results into a Document and Save As a plain text .txt file. Be sure to remove quotation marks.
  4. Log in to RefWorks.
  5. Select References/Import from the toolbar.
  6. Select BibTeX as the data source and ACM Digital Library as the database.
  7. Browse to find the text file you saved to your computer.
  8. Click Import.
  9. Your records should appear in the Last Imported Folder.

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Annual Reviews

  1. Mark the records you wish to save by clicking the checkboxes.
  2. Click on Download to Citation Manager.
  3. Choose citation and abstract, and RefWorks format.
  4. Click the Download Chapter Metadata button.
  5. Log in to RefWorks.
  6. Your records should appear in the Last Imported Folder.

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BioMed Central

  1. After you perform your search mark the references you want to import by clicking on the checkbox.
  2. In the Send section of the Search Results Page, select which records you want to send (select this page, selected items, etc.).
  3. Select Send to: RefWorks. Note: you have two options with or without Abstracts.
  4. Click Send.
  5. The references are automatically sent to RefWorks. If you are not already logged in to RefWorks, you will be prompted to do so.
  6. Your records should appear in the Last Imported Folder.

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Blackwell Synergy

For Direct Export:

  1. Highlight the records you wish to save.
  2. Select Download all highlighted abstracts to citation manager.
  3. Choose to import the citation or citation and abstract.
  4. Select RefWorks format and click download references.
  5. The export will open RefWorks if it is not already open, ask you to log in and automatically import the references.
  6. The records should appear in the Last Imported Folder.

    To Manually Save and Export Records:
  7. Highlight the records you wish to save.
  8. Select Download all highlighted abstracts to Citation Manager.
  9. Select Reference Manager format and deselect Direct Export.
  10. Select Download References.
  11. Select the location where you want to save the file, type the name you want and select Text as the Save As Type.
    Note: Mozilla Firefox may not allow you to save this as a text file. To work around this problem, copy and paste the citations into Notepad and save file as a text file.
  12. Click Save.
  13. Log in to RefWorks.
  14. Select References/Import from the toolbar.
  15. Select RIS Format as the data source and Reference Manager as the database.
  16. Browse to find the text file you saved to your computer.
  17. Click Import.
  18. Your records should appear in the Last Imported Folder.

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Books In Print

  1. Select records and click Download.
  2. Select Standard Download and click Go.
  3. Select ASCII and Full Record as the Record Format and click on Go.
  4. Using your browser's Save As function, navigate to the local drive and directory where you want to save the file. The file will have a .BIP extension.
  5. Click Save.
  6. Log in to RefWorks.
  7. Select References/Import from the toolbar.
  8. Select BooksInPrint as the data source and BooksInPrint (ASCII Full Record) as the database.
  9. Browse to find the text file you saved to your computer.
  10. Click Import.
  11. Your records should appear in the Last Imported Folder.

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Chadwyck Healey

ABELL

1. Conduct a search and select your records to export.
2. Click on Marked List.
3. Click on the link that says Download Citations. (In PCI Periodical Contents Index, first check the boxes next to "select this citation").
4. Click on Export Directly to RefWorks.
5. Log into RefWorks and your records should automatically appear in the Last Imported folder.

Early English Books Online

1. Conduct a search and select your records to export.
2. Click on Marked List.
3. Click Download Records.
4. Under Alternatively, export directly to:, click on RefWorks.
5. Log into RefWorks and your records should automatically appear in the Last Imported folder.

International Index to Music Periodicals and International Index to Performing Arts

1. Conduct a search and select your records to export.
2. Click on Selected Records.
3. Click on Export directly to RefWorks.
4. Log into RefWorks and your records should automatically appear in the Last Imported folder.

Manually Save and Export Records:
(Digital National Security Archives)

Digital National Security Archives

  1. Conduct a search and select your records to export.
  2. Click on Marked Item.
  3. Select boxes next to Select this item and click Download.
  4. Under Citation Format, select Format compatible with ProCite, EndNote, Reference Manager and RefWorks.
  5. Click the download button, select the location where you want to save the file, type the name you want and select Text as the Save As Type.
  6. Click Save.
  7. Log in to RefWorks.
  8. Select References/Import from the toolbar.
  9. Select RIS Format as the data source and RIS Format as the database.
  10. Browse to find the text file you saved to your computer.
  11. Click Import.
  12. Your records should appear in the Last Imported Folder.

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CSA Illumina

To Manually Save and Export Records:

  1. After you perform your search and are at the results window, click Save/Print/E-mail link.
  2. Select either Marked Records or Use Records from the Current results list.
  3. Select Full Format.
  4. Scroll down the page and select the file type "text" and click Save.
  5. You will be prompted to either Open or Save the file (which is already named and is a text file).
    If you select open, then the references appear in your browser window and from the File menu select Save As.
  6. Select the location where you want to save the file, type the name you want and select Text as the Save As Type.
  7. Log in to RefWorks.
  8. Select References/Import from the toolbar.
  9. Select CSA (Cambridge Scientific Abstracts) as the data source and the appropriate database as the database.
  10. Browse to find the text file you saved to your computer.
  11. Click Import.
  12. Your records should appear in the Last Imported Folder.

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EBSCOhost

For Direct Export:

  1. Conduct a search
  2. Click on the Add folder icon to the right of any results you want to save.
  3. Click on the Folder has items link, above the Result List on the right side of the screen.
  4. Click on the Export link from inside the folder.
  5. Click the radio button for Direct Export to RefWorks to initiate a direct export.
    Note: Uncheck the Remove these items from folder after saving feature, if you want items to remain in the folder after performing the export function.
  6. Click the Save button to begin the direct export.
  7. The export will open RefWorks if it is not already open, ask you to log in, and automatically import the references.
  8. Your records should appear in the Last Imported Folder.

To Manually Save and Export Records:

  1. Click on the Add folder icon to the right of any results.
  2. Click on the Folder has items link, above the Result List on the right side of the screen.
  3. Click on the Save link from inside the folder.
  4. Uncheck the Remove these items from folder after saving feature, if you want items to remain in the folder after performing the export function.
  5. Click Save.
  6. Use the browser's Save As function to save this page as a text file.
  7. Log in to RefWorks.
  8. Select References/Import from the toolbar.
  9. Select EBSCOhost as the data source and the appropriate database you searched from.
  10. Browse to find the text file you saved to your computer.
  11. Click Import.
  12. Your records should appear in the Last Imported Folder.

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EI Engineering Village 2

For Direct Export:

  1. Conduct search and select the records you wish to export.
  2. To do a direct export, select Download from the search results page.
  3. Select RefWorks direct import and click on Download.
  4. The export will open RefWorks if it is not already open and automatically import the references.
  5. Your records should appear in the Last Imported Folder.

To Manually Save and Export Records:

  1. To save to a text file select the Detailed Record option from the search results Page.
  2. Select the Download button.
  3. Select Plain text format and click on Download.
  4. Using your Browser's Save As function, navigate to the local drive and directory where you want to save the file.
  5. Select Text as the file type.
  6. Click Save.
  7. Log in to RefWorks.
  8. Select References/Import from the toolbar.
  9. Select EI Engineering Village 2 as the data source and EI Compendex as the database.
  10. Browse to find the text file you saved to your computer.
  11. Click Import.
  12. Your records should appear in the Last Imported Folder.

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Google Scholar

Importing one citation at a time:

First, you need to set your preferences so you're seeing the RefWorks link in Google Scholar:

  1. From the Google Scholar search page, click on the Scholars Preferences link.
  2. Scroll down to the Bibliography Manager section.
  3. Select Show Links to Import into and select RefWorks from the drop-down.
  4. Click Save Preferences. These preferences should persist from one browser session to the other, as they are located in your cookies.

To initate a direct export to RefWorks:

  1. Conduct your search in Google Scholar
  2. Each record displayed will have an Import into RefWorks link. Clicking on the link will launch the RefWorks login page.
  3. Once you log in, you are brought automatically to the Edit view of the reference. If you do not wish to edit the record, you can navigate to any other area of RefWorks.
  4. Your record is stored in your Last Imported Folder.

Importing more than one Google Scholar citation into RefWorks at a time:

If you use the Firefox browser (version 2 or above), then you may like to install the Zotero plugin. This plugin has been especially designed by researchers at George Mason University to work with Google Scholar (as well as library catalogs, Amazon, and some other resources) so that you can select multiple citations for import from web resources that do not offer this option. Briefly:

First, download and install Zotero from http://www.zotero.org/. When you restart Firefox, you will see Zotero at the bottom of the Firefox broswer. Click on it and familiarize yourself with the program!

  1. If this is not the first time you have used Zotero, remove all the citations from Zotero, so you are working from a clean slate.
    1. Select all the citations stored in Zotero
    2. Press delete. You will be asked to confirm.
  2. Perform your search in Google Scholar.
  3. You will notice in the browser's location bar that a yellow folder icon appears. This indicates that you are on a site from which Zotero can import records. Click on the folder.
  4. A small window drops down that shows the Google Scholar citations, with an empty check box in front of each citation.
  5. Select the citations that you need and click "OK" NOTE: Try to avoid those citations that, in Google Scholar, have [CITATION] in front of them, as these do not have volume or pagination information, and frequently seem to hang-up Zotero during import.
  6. A small window pops up that indicates the records are being saved into Zotero.
  7. Click on Zotero (visible at the bottom of your browser window). You may want to maximize the Zotero window and scroll through the citations to see if all the information you require has been captured.
  8. Highlight (select) the Zotero records that you wish to export.
  9. Right-click on the selection and, from the menu bar, select "Export selected items"
  10. Choose to export in RIS format.
  11. A file will be created called "Exported Items.ris". Rename it if you like, but keep the ris extension.
  12. Log into your RefWorks account.
  13. Select References/Import from the toolbar.
  14. Select RIS Format as the data source and RIS as the database.
  15. Browse to find the ris file you saved to your computer.
  16. Click Import.
  17. Your records should appear in the Last Imported Folder.

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Highwire Press Articles

  1. View the article you wish to save in its HTML mode.
  2. Click on the link, Download to Citation Manager.
  3. Click on the link to the RefWorks format.
  4. RefWorks will open. Log in to your account
  5. The desired citation will be imported into the Last Imported Folder.

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Highwire Press Database (http://highwire.stanford.edu/)

  1. Perform your search across all the journals Highwire publishes electronically.
  2. Select (check off) the articles of interest.
  3. In the section "For checked items below" at the bottom of the page, select "download to citation manager" and press Go.
  4. Click on "download citations to Citation Manager".
  5. Click on the link to the RefWorks format.
  6. RefWorks will open. Log in to your account
  7. The desired citations will be imported into the Last Imported Folder.

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IEEE/IEE Electronic Library

  1. Conduct search and select the articles you wish to export.
  2. Click on view selected items.
  3. Choose Citation or Citation with Abstract and Endnote, ProCite, RefMan from the pull down menus on the left and click the >> button.
  4. Your citation will be saved as a file with a .jsp extension.
  5. Log in to RefWorks.
  6. Select References/Import from the toolbar.
  7. Select RIS Format as the data source and IEEE/IEL as the database.
  8. Browse to find the text file you saved to your computer.
  9. Click Import.
  10. Your records should appear in the Last Imported Folder.

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Ingenta

  1. Conduct your search and add the records you want to import to your marked list by selecting articles and clicking on update marked list.
  2. Click on Bookmarking Options on the right and then on Marked List.
  3. Click on Export Options and choose the option for plain text.
  4. Using your Browser's Save As function, navigate to the local drive and directory where you want to save the file.
  5. Select Text as the file type.
  6. Click Save.
  7. Log in to RefWorks.
  8. Select References/Import from the toolbar.
  9. Select Ingenta as the data source and select <multiple databases> as the database.
  10. Browse to find the text file you saved to your computer.
  11. Click Import.
  12. Your records should appear in the Last Imported Folder.

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IOP Axiom

  1. From the search results page select the references you want to import.
  2. In the Export/Email search result box, choose Selected Records from the first drop down menu.
  3. Select Reference Manager (RIS) from the second drop down menu.
  4. Select either Summary or Abstract from the third drop down menu.
  5. Choose Disk from the last drop down menu.
  6. Using your Browser's Save As function, navigate to the local drive and directory where you want to save the file.
  7. Select Text as the file type.
  8. Click Save.
    Note: If you are using Mozilla Firefox, you do not need to use your browser's Save As function. A pop-up window will prompt you to open or save the file as a .ris file.
  9. Log in to RefWorks.
  10. Select References/Import from the toolbar.
  11. Select RIS format as the data source and Reference Manager as the database.
  12. Browse to find the text file you saved to your computer.
  13. Click Import.
  14. Your records should appear in the Last Imported Folder.

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JSTOR

For Direct Export:

  1. Conduct a search and save the citations you want to import.
  2. Click on the View Saved Citations link to retrieve your records.
  3. Click on Directly Export Citations to RefWorks.
  4. The export will open RefWorks in a new window and ask you to log in if you haven't already.
  5. The records will import automatically and will be in your Last Imported folder.

To Manually Save and Export Records:

  1. Conduct your search and save the citations you want to import.
  2. Click on the View Saved Citations link to retrieve your records.
  3. Select citation-manager from the drop down menu next to View and Save citations.
  4. Click View and a new window should open.
  5. Using your Browser's Save As function, navigate to the local drive and directory where you want to save the file.
  6. Select Text as the file type.
  7. Click Save.
  8. Log in to RefWorks.
  9. Select References/Import from the toolbar.
  10. Select JSTOR as the data source and JSTOR as the database.
  11. Browse to find the text file you saved to your computer.
  12. Click Import.
  13. Your records should appear in the Last Imported folder.

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Lexis/Nexis

  1. Information from Lexis/Nexis must be entered into RefWorks manually.
  2. After logging in to RefWorks, click on References/Add New Reference.
  3. Choose the appropriate Ref Type (for example newspaper article). Note the fields available.
  4. Copy the information from Lexis/Nexis field by field, pasting to appropriate field in RefWorks

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MathSciNet (AMS)

1. Save citations by clicking the Clipboard links under each citation.

2. Review your marked citations by clicking the Clipboard button in the upper right hand corner.

3. Select format Citations (BibTeX) and click SaveClip.

4. Using your Browser's Save As function, navigate to the local drive and directory where you want to save the file and save the file in the text (.txt) format.

5. Log in to RefWorks.

6. Select References/Import from the toolbar.

7. Select BibTeX as the data source and MathSciNet as the database.

8. Browse to find the text file you saved to your computer.

9. Click Import.

10. Your records should appear in the Last Imported Folder.

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OCLC FirstSearch

For Direct Export:

1. From your search results mark the references you want to import and click Export.

2. To do a direct export, choose marked records in the Export section and RefWorks in the Export to section.

3. The export will open RefWorks if it is not already open and automatically import the references.

4. Your records should appear in the Last Imported Folder.

To Manually Save and Export Records:

1. To save to a text file, select marked records in the Export section and Text File in the Export to section.

2. Using your Browser's Save As function, navigate to the local drive and directory where you want to save the file.

3. The page URL displays as the default name. Under File name, type the file name to be saved. Assign a name that helps you locate the file later on.

4. Select Text as the file type.

5. Click Save.

6. Log in to RefWorks.

7. Select References/Import from the toolbar.

8. Select OCLC FirstSearch as the data source and select the appropriate database.

9. Browse to find the text file you saved to your computer.

10. Click Import.

11. Your records should appear in the Last Imported Folder.

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Ovid

For Direct Export:

  1. Conduct search and select the references you want to export.
  2. Click on Results Manager.
  3. Select Complete Reference in the Fields section.
  4. Select the Direct Export format.
  5. Click the Save button.
  6. Select Export Results to RefWorks and Continue.
  7. The export will open RefWorks if it is not already open and automatically import the references.
  8. Your records should appear in the Last Imported Folder.
    Note: If you do not see the Export Citations to RefWorks option contact your Ovid Technical Support representative to have it turned on.

To Manually Save and Export Records:

1. Conduct search and select the references you want to export.
2. Click on Results Manager.
3. Select Complete Reference in the Fields section.
4. Select the Ovid format.
5. Click the Save button.
6. Select the appropriate platform style and click Continue.
7. Click Save at the File Download prompt.
8. Select the location where you want to save the file and type the file name.
9. Click Save.
10. Log in to RefWorks.
11. Select References/Import from the toolbar.
12. Select OVID as the data source and select the appropriate database.
13. Browse to find the text file you saved to your computer.
14. Click Import.
15. Your records should appear in the Last Imported Folder.

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Project Muse

For Direct Export:

1. Conduct search and select the references you want to export.
2. Click on the Saved Marked Results button.
3. Click Email/Export Saved Results.
4. Under Export marked results to: select RefWorks.
5. Click the Export button.
6. The export will open RefWorks if it is not already open and automatically import the references.
7. Your records should appear in the Last Imported Folder.

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ProQuest

For Direct Export:

1. Perform a search and mark the references you want to export.
2. Select the My Research tab.
3. Click on Export Citations.
4. To do a direct export, select Export directly to RefWorks.
5. The export will open RefWorks if it is not already open and automatically import the references.
6. Your records should appear in the Last Imported Folder.

To Manually Save and Export Records:

1. Perform a search and mark the references you want to export.
2. Select the My Research Tab.
3. To save to a text file, select Download in a format compatible with ProCite, EndNote , Reference Manager and RefWorks.
2. Select Save As from your browser and select Text as the Save As file type.
3. Log in to RefWorks.
4. Selec

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