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The Circulation/Reserve Desk (503.725.4424), located to the left of main entrance to Millar Library, is a primary service point in the Portland State Library. The desk is staffed all hours the Millar Library is open, and provides a variety of services, described below.
Checking out Library Materials
General Collection (Books)
Books from the General Collection can be checked out at the Circulation Desk. Borrowers must present the standard Portland State ID card, a Community User card or a library card from a SUMMIT-affiliated institution.
General Collection (Books)
Books are loaned to Portland State undergraduates and graduates, employees, and Visitor Card holders for a period of three weeks and eligible for 3 renewals, unless a HOLD is placed on the item which blocks the renewal option. Faculty and graduate assistants are given an "extended" loan, with items falling due at the end of the current academic year. Because this checkout period is the end of June, these items are susceptible to a RECALL. If we are not able to locate the item through the SUMMIT catalog this due date may be reduced to 10 days and late charges will apply. Some books and marked as LIBRARY USE ONLY and are considered non-circulating; however, graduate students and faculty may ask for a special loan which allows them a three-day checkout.
General Collection (Periodicals)
Unbound periodicals in the General Collection are considered non-circulating. Graduates and faculty may ask for a one-day checkout for these items but this is not encouraged. The bound volumes of most periodical titles are also stamped "Library Use Only" and are intended for use within the Library only; however, graduate students and faculty may request a special loan three-day checkout.
VIDEO/DVD Collection
Items in the VIDEO/DVD Collection can also be checked out at the Circulation Desk. These items circulate for one week only, regardless of the status of the borrower. Some items in this collection are used by instructors as teaching material, these items checkout for four hours only. (Faculty may ask for an alternative due date at time of checkout.)
CD-ROMs, Floppy Disks, and Audio Cassettes (Non-Music)
These materials are located at the Circulation Desk. In general, these items checkout for three weeks and are eligible for three renewals. Some of these have been designated LIBRARY USE ONLY and checkout for two hours only.
Returning Library Materials
There are multiple options:
- The Circulation Counter, 1st floor Millar Library
- Drop box by Millar Library South Stairs
- Drive up drop box, corner Harrison & 10th
- Drop off items at any SUMMIT institution and the items should be routed to us by courier
- Items can also be returned by mail or delivery service to:
Portland State Library
Circulation - Returns
PO Box 1151
Portland, OR 97207-1151
Obtaining Circulation Information
The library's automated circulation system provides up-to-the-minute circulation status information in the library catalog. The catalog will report, for example, that an item is "Checked out" (and due on a certain date), "At bindery," "Being held for a patron," "Billed as lost," "Missing," and so on. If you have questions regarding a circulation status report in the library catalog, ask for help at the Circulation Desk. Any unavailable items may be requested from SUMMIT.
Your Library Accounts
For items owned by Portland State or ordered from the SUMMIT catalog you may renew through your library catalog account. You can also view User Profile, fines, and holds. This is a secure site, and you will need your Portland State ID number. Some Portland State students may also have a 4011000XXXXX barcode number on their Portland State ID cards, and this number needs to be input by staff into users' library accounts. All Portland State Faculty and all Portland State Staff may use their Portland State ID numbers or have the 4011000XXXXX input into their patron records by Circulation. All generic Portland State Library cards will have the 4011000XXXXXXX.
For items you ordered from Interlibrary Loan you would renew through your ILLiad account.
Instructions for renewing from either of these accounts can be found at http://vikat.pdx.edu/screens/renew.html
Placing a Recall
If you need a book currently checked out by another borrower, you may use the "Request Item" option in the online catalog (may be a 10-day to 3-week minimum wait) or as a Portland State student, staff, or faculty you have the "Send Search to SUMMIT" option (approximately 3-5 days for delivery). Please be sure that the Circulation Desk has your current e-mail address for quickest notice delivery. All library material is subject to recall after 10 days when requested by another patron.
Placing a Search
If an item shows AVAILABLE in the catalog but is not on the shelf and not in the Sorting Area (SE corner, 3rd floor), you should ask at the Reference Desk (2nd floor) or at the Circulation Desk (1st floor) for assistance. We will assist you, but you may need to fill out a "search request form" for the item. Library staff will search the collections regularly for the item and contact you when the item is located.
Paying Overdue Fines
The due date for any given item is on a slip and given to the borrower at the time of checkout.
Book fines: For items loaned by the week (i.e., 1 week, 3 week), a fine of $.50 per day per book begins to accrue on the first day following the due date.
For items loaned by the hour (i.e., 1 hr, 2 hr, 4 hr, 24 hr), a fine of $1 for the 1st hour then $.25 hour for each additional hour. More fees and charges may be added depending on item type, location, and/or the amount of time the item is late. For a more detailed list please see: http://library.pdx.edu/finesfeescharges.html
If the Circulation Desk has been informed of your current e-mail address you should receive a due date warning notice two days before your items are due for renewal or return. You will not receive another notice until your item(s) are 1 week past due. These notices are sent as a courtesy; patrons are responsible for returning items if for any reason overdue notices are not received.
Recall fines: If a book has been recalled, a new due date is assigned. ALL patrons will accrue late charges if items are not returned by the adjusted due date.
For all fines: You may pay late charges at the Circulation Desk by cash or check. At this time we are unable to accept debit or credit card payments. You can also request that we forward the charges to your BanWeb account. Also, at approximately the end of each term the Portland State Library Billing Clerk will transfer late charges to Banner. At that time a processing charge will be added and interest will accrue on the total.
Obtaining a Portland State ID Card
For current Portland State students, faculty, and staff, the Portland State ID Card serves as your library borrowing card. This card is issued by the Portland State ID Card Office (Window 9 Neuberger Hall).
In addition to Portland State students, faculty and staff, there are several categories of patrons eligible for borrowing privileges at the Portland State Library. Some of these, such as emeritus faculty, visiting scholars and faculty, Senior Adult Learning Center students, and some sponsored accounts (check with your affiliated department) are eligible to receive the standard Portland State ID Card. Others, such as Portland State alumni and individual researchers who have no formal affiliation with Portland State, can purchase a Portland State Library Community Patron Card , which entitles them to borrow some library materials. See:Who can borrow from the Library?
Library Rooms
Requesting a Group Study Room
The Library provides a number of Group Study Rooms located throughout the Library, which are checked out by the Circulation Desk on a first-come, first-served basis. For more information, ask at the Circulation Desk. The rooms are checked out for three hours with no renewals.
Video Viewing Rooms
The library has two types of video viewing rooms: a large single viewing room with many individual DVD/VHS stations, and two multi-viewing rooms set up with one monitor and many comfortable chairs for a group to view DVD/VHS material. The keys for these rooms can be checked out for three-hour increments at the Circulation Desk.
Typing Room
The library has several typewriters and can be used by both Portland State students and members of the public. The typing room is in room 308, located on the North side of the third floor. The key can be checked out at the Circulation Desk for two hours.
Sorting Area
The sorting area is located on the 3rd floor of the library in the Southeast corner. The sorting area is where all of the books that are checked in at Circulation go to be organized for re-shelving. If you are unable to find what you are looking for in the stacks, the sorting area is the next place to check for your item.
Reporting Problems
Staff at any service desk, including Circulation, can help if you need to report accidents, emergencies, and disturbances in the building. Some issues may be handled by a library person but some issues may need to be routed to Facilities or Campus Safety.
Lost and Found
The Circulation Desk is the central area for "Lost and Found" items in the Millar Library, 503 725-4424. Items are retained here for about one week, then forwarded to Campus Safety. http://www.cpso.pdx.edu/
Public Access Services Staff
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Anderson, Leif |
Circulation Billing Clerk |
503.725.4425
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Baty, Nathan |
Circulation Technician |
503.725.4545
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Blalock-Koral, Molly |
Circulation Student Supervisor |
503.725.4234
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Chanthavong, Pon |
Circulation Evening Supervisor |
503.725.4424
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DeMont, Lynne |
Circulation Technician |
503.725.3683
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Marshall, Rex |
Stacks Supervisor |
503.725.3329
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Nguyen, Allen |
Reserves Technician |
503.725.4518
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Ratliff, Philip |
Circulation Coordinator |
503.725.5790
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Absher, Linda |
Interim Public Access Services Librarian |
503.725.4713
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Tangpulsakul, Paichit |
Circulation Summit Technician |
503.725.3358
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