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New Library Search System

FREQUENTLY ASKED QUESTIONS

 

What is the new library search system?

The PSU Library Catalog is a new system that provides a mix of catalog searching of materials available at PSU and Summit libraries, as well as articles. Both Simple and Advanced search options are available.

Use WorldCat to request from Summit (nearby academic) libraries and Interlibrary Loan (worldwide) libraries.

Be aware that sign-in to the PSU Library Catalog allows requests for PSU-owned materials, and another separate login is required to request materials through the Summit Catalog. See "How do I place a Summit request?" below.

 

When will the change take place?

The change takes place June 24, 2014.

 

Why are we changing our system?

The switch is part of a major cooperative effort by the Orbis Cascade Alliance (Summit) to consolidate all 37 institutions’ holdings into one single, shared library system. This move allows for collaborative collection development and more cooperative workflows. Since it is managed “in the cloud,” libraries no longer maintain servers and manage separate systems. It also offers opportunities for improved services down the line.

 

Letter from the Dean of the University Library About the New System

 

Can I still access the same materials?

Yes, the same excellent collections are available to you, including books, articles, and more from the collections of the PSU Library, Summit, and Interlibrary Loan, though the way you find these things is a bit different.

See the PSU Library Catalog Tutorial

 

What do the colored dots next to my results mean?

These color coded indicators let you know at a glance the availability of an item.  In general, they denote the following:

Green – Available locally, as an online resource or a physical item in the noted location. Check the "Find and Request" or the "View Online" tabs for access options.

Yellow – Held by at least one Summit library.  Follow the link on the "Find and Request" tab to get more info on the item and submit a request.  If the item is available, and it circulates via Summit, you can have a copy in your hands within 3-5 business days.  Once all Summit libraries have moved to the new system, we expect it to be much easier to tell if you will be able to borrow an item via Summit.

Grey – For books and other physical items, this indicates our local copy is currently unavailable. On the "Find and Request" tab, you can place a hold on our copy or submit a request via Summit.  The grey dot next to an article means that it isn’t available via full-text. You’ll be able to request these via ILL.  

 

How do I place a hold on a PSU-owned item?

Items with a green dot are held by PSU. The “Find and Request” tab shows requesting options and item availability.

 

  1. Find an item in the PSU Library Catalog, click the Find & Request tab; if you are not already signed in, click "Sign-in for more options" and enter your Odin login.
  2. Click the Request link.
  3. Click the orange Request button.

     

    (You will see "Request placed" highlighted in yellow.)

 

 

Click the image to see the process:

 

 

How do I place a Summit request?

Items with a yellow dot are held in Summit. The “Find and Request” tab shows requesting options and item availability.

 

  1. Find an item in the PSU Library Catalog;  if you are not already signed in, click "Sign-in for more options" and enter your Odin login.
  2. Click Request from Summit (about 5 days)
  3. Click the purple Request Summit Item button
  4. Choose your library - Portland State University
  5. Enter your Odin login
  6. Click Continue, and see Request Submitted 

     

    (You will see Request ID.)

 

 

Click the image to see the process:

 


Summit searches will be even simpler once all Summit libraries transition to the new system (early 2015.)  

 

What about ILL requests?

You can find many articles that can be requested via ILL. To find books and other physical items at libraries around the world, Check Summit or request directly via Interlibrary Loan

 

Why do I have to login to see some things?

Services are customized and access expanded based on your Portland State University affiliation. You will use your Odin username and password. If you don’t have one, you can access the system as a guest.  For guests, access to many things will be restricted unless searching from onsite at the library.

 

Can I still view my library account?

Yes, you can still view your library account online. After signing in, you will be able to see all of your checked-out items, due dates, holds and renewal options.  If you have any questions about your account, please Contact Circulation Staff.

 

What happened to WorldCat Local?

WorldCat Local is no longer available. You can search the new system for resources available at PSU and Summit libraries, and search WorldCat for materials held by libraries worldwide. 

 

Can I still access the PSU-only catalog (Vikat)?

The PSU-Only catalog (Vikat) will no longer be available as a stand alone system.  You will be able to limit your search to view materials available only at PSU using the new library catalog.

 

Will the new system work on my mobile device?

Yes. The mobile interface allows you to search the entire collection directly from your mobile device.

 

Does the new system work with citation management tools?

Yes, you are able to export results to various tools, using the Action menu on the right side of the screen.

 

Can I still request items and have them delivered to my department or home?

Yes, eligible patrons can still request on-campus or home delivery. You will also be able to place holds on available items and pick them up at the Circulation Desk—please allow 24 hours for requests to be processed. Learn more:

Checkout & Return Materials

Departmental Delivery for Faculty

Home Delivery for Distance Users

 

Can I still book videos for classroom use?

Yes, faculty and graduate students can reserve DVDs. Learn more:

Streaming Video and DVDs

 

What will I need to update in my syllabus and D2L?

  1. Find the item in the PSU Library Catalog.
  2. Click the Actions drop-down menu on the right.
  3. Select Permalink.
  4. Copy the permalink.

Screen Shot of Catalog Permalink

 

I have feedback on the new system.  How can I provide feedback?

We're committed to providing the same excellent service throughout the implementation, so please feel free to contact us with any questions you have along the way.  We’ve created a quick and easy Feedback Form  for you to share your questions, comments and concerns.  You can also Contact a Librarian Via Email or phone at (503) 725-2399.

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